Accounting > Settings > Control Settings > Payables Control Settings
Accounting > Payables > Payables Settings > Payables Control Settings
Accounting > Third Party Accounting > Payables > Payables Settings > Payables Control Settings
Accounting > Third Party Accounting > General Ledger > General Ledger Settings > Accounting Control Settings > Payables Control Settings
System Administration > System Settings > Accounting System Settings > Payables System Settings > Payables Control Settings
Use this routine to maintain the system settings for Accounts Payable (AP) Processing.
If using the Intuit®
Integrated Financials interface, STORIS comes pre-loaded with default
settings for QuickBooks®.
With the following exceptions, we strongly advise you not change
the default settings in this routine:
- Purge History
After
- Direct Shipments
- Display
Next Number(LOCKED
Field – STORIS access only!) The next sequence number for AP bill documents
appears here.
Default Terms CodeIf the
system cannot find a terms code to use for an AP bill, it uses the default
terms code that appears here.
Default Invoice Charges to Inactive
You can use this setting to determine if the drop down boxes for the three standard invoice charges (Freight, Sales Tax and Miscellaneous) are active in the Enter/Update Individual Vendor Invoice process.
To inactive these fields, check the box at this field. Otherwise, leave the box blank.
You can enable these fields on an
as-needed basis by clicking the Actions button and selecting Activate Invoice Charges in Enter/Update
Individual Vendor Invoice.
Prompt for CompanyThis field
is used only with multi-company processing. If you check this field, the
AP Approval process prompts for the company for the AP postings. If you
do not check this field, the process uses the company specified in the
Company To Use field next to this field.
Company To UseThis field
is used only with multi-company processing. If the Prompt for Company
field is not checked, the system uses the company specified here for AP
postings in the AP Approval process.
Days to Keep Invoice HistoryEnter
the number of days you want to expire before purging AP history files.
You can enter a maximum of 9999 days.
This process purges payment records from the AP payment register that have
a status of reconciled or voided.
Direct ShipmentsTo automatically
create AP bills for direct-ship purchase orders when the associated sales
order is released for completion, check the box. Otherwise, leave the
box blank.
If Multi-Company processing is active on your system, enter the code of the company to which you want to post automatically generated expense bills. If Multi-Company processing is not active on your system, your company defaults and you cannot edit this field.
If Multi-Company processing is active on your system, enter the code of the company (if any) you want to use for customer refund bills. If you leave this field blank, the system uses the log-on store location for customer refund bills.
Return to Vendor - Use Return Location Company
Use this setting to indicate whether to use the return warehouse location's company or the auto AP "Bill To Company" setting on this screen when creating the AP Bill via the Complete Return-To-Vendor process. If you check this box and multi-company processing is active, the return location's company is used when creating the AP Bill in the process. Otherwise, the company defined in the Bill To Company setting is used. If multi-company processing is not active, the company defined in the Bill To Company setting above is used regardless of whether this check box is enabled or not.
Allowable Cost VarianceEnter the percentage difference
between receipt cost and AP bill cost you want the system to reference
when determining whether to automatically convert a pending AP bill. The
program converts only AP bills whose percentage difference between receipt
cost and AP bill cost is lower than the value you specify here.
This field is not active if TPA (Third-Party Accounting) Of or relating to an outside accounting software system such as QuickBooks® and used to interface STORIS data with such a system. The STORIS TPA interface is used as an alternative to STORIS Accounting. is active.
Specify the action you want the End-of-Day process to perform when running the Convert Pending Bills routine. You have the following options:
None
Convert Only - convert eligible pending AP bills.
Report Exceptions Only - converts no AP bills and report exceptions.
Convert and Report Exceptions - convert eligible pending AP bills and report exceptions.
Allow Payment of Pending
Bills
This field is only applicable if you are using STORIS Accounting. Check this box to allow payment of pending bills. If this box is checked, merchandise purchase orders can be paid prior to receiving the merchandise in STORIS. Otherwise, leave the box blank.
This field also appears in Vendor Settings and Vendor Ship-From Settings. Use those screens to permit or deny the payment of pending bills at the vendor and vendor ship from levels.
Paid Pending Bill Reimbursement
Method
Use this field to determine the default method by which vendors reimburse you for merchandise that was paid for but was not received. Click the Arrow button to select either Accounts Payable or Vendor Receivable. You can also change the default for an individual vendor in Vendor Settings. This field is only applicable if you are using STORIS accounting.
Specify which of the following you want to display in the grid in the AP Approval Selection Screen routine.
Product
Vendor Model
This tab is active only if using STORIS Accounting.
Print BankEnter
the code of the default
bank you want to use for check printing. If you click on the
Search button, a list of banks appears from which you can choose.
If multi-company
processing is not active, this field is required. If multi-company
processing is active, this field clears and inactivates, and the Default
Check Bank field in the Company Settings becomes mandatory.
Detail Lines on Stub(LOCKED
FIELD - STORIS ACCESS ONLY!) Enter the number of detail lines you want
to print on check stubs. The default is 14 - the number of detail
lines that print on the standard STORIS check form. When printing
checks, the system always references this field, regardless of the type
of check print.
Note that when used with laser checks, this field indicates the number
of lines available on the stub. Therefore, if the check stub is
designed in such a way as to allocate more than one line per bill (for
example, if your stub displays the AP bill comment on the line below the
AP bill line), the program divides the number at this field by the number
of lines allocated for each bill to determine the number of bills per
stub.
For example, if your stub contains 14 lines and you want to enter two lines
of information for each bill (that is, the AP bill line and an AP bill
comment), enter 7 here. The result is 7 bills per stub, with 2 lines
each totaling 14 lines.
Next Positive Pay Batch(LOCKED
FIELD - STORIS ACCESS ONLY!) This field contains the number the system
assigns to the next positive batch created via the Create
Bank Check File routine. The system increments the number each
time the Create Bank Check File routine is run.
Specify the print method you want to use to print checks. You have the following options:
Standard Print - STORIS-standard print forms.
Enhanced Laser - this is the only option available for laser printing.
Use this setting to control how the invoice details on the AP check stub are organized; this applies to both the standard check print and Forms Designer check print. Choose from the following options: Invoice Number, Invoice Date, AP Bill Number. The default setting is Invoice Number.
The option chosen here also determines the sequence of AP bills in Select and Approve Bills for Payment, including the AP checks in the grid of the Check Review tab of that process as well as the invoice detail information in Report Payables Disbursement.
Bill Aging DaysThe number of days you enter
here is referenced by reports and inquiries that show AP bill aging, for
example the View
a Vendor's Payable Activity routine.
Select the method by which you want open bills to age on the Cash Requirements and Aged Trial Balance reports. You have the following options:
Invoice Due Date
Discount Terms Date
Anticipated Payment Date
Freight in Terms AmountTo include freight in the
terms amount, check the box.
Otherwise, leave the box blank. If you leave this field blank,
when creating AP freight bills, the system defaults the pay date instead
of the terms date.
Copy Emailed EFT Remittance Advice To
If you use the Email Remittance Advice field in Create Electronic Funds Transfer File and/or use the Email Remittance Advice routine (from the menu), you can use this field to send a copy of the remittance advice to an additional email address. Enter the email address to which you want a copy of the remittance advice to be sent, in addition to the email that is sent to the vendor remit-to address.