STORIS Accounting updates the general ledger based on transaction
date and not invoice date. For example, for transactions entered
in January but invoiced in December, the bills post to January. STORIS provides a complete Accounts Payable/General Ledger processing feature as well as an interface to third-party accounting packages (TPA) such as QuickBooks®. You must select an accounting method before you begin processing on STORIS, and you cannot mix elements of each to create a "hybrid" accounting package. This topic serves as an overview to STORIS AP Processing.
If the AP module is active (via the General System Control Settings), the system assumes you are running STORIS AP Processing. To specify your preferences for STORIS AP Processing and build data to support processing, use the following routines:
Payables Control Settings - general setup including check processing preferences.
Create a User/Group Actions - Payables Security - restrict user access to the Print Checks routine, as well as other AP functions.
Bank Settings - check processing information.
Vendor Settings - use the Payables tab to specify vendor-specific AP preferences.
Vendor Remit-To Settings - use the Payables tab to specify vendor-specific AP preferences for vendor remit-to addresses.
Vendor Class Settings - specify classification codes for vendors.
Hold Code Settings - define Hold codes for AP bills.
Terms Settings - enter scheduled payments information.
Point of Sale Control Settings - Use the Payable Approvals on Hold field to indicate whether to put on Hold AP bills automatically generated for direct-ship sales.
General Ledger Assigned Account Settings - Includes the Paid With Cash and Paid With Credit Card account settings.
EDI Control Settings - includes the Hold Code for Incoming Bills field.
The AP Bill Entry feature includes the following routines:
Enter Multiple Vendor Invoices - approve bills for payment; verify and modify receiving information; create Pending bills.
Enter/Update Individual Vendor Invoice - enter expense bills not linked to a purchase order; maintain check processing information.
Convert Pending Bills - convert pending bills to open AP bills.
Enter a Recurring Vendor Invoice - create AP bill templates for recurring bills such as utility bills.
STORIS Accounting updates the general ledger based on transaction
date and not invoice date. For example, for transactions entered
in January but invoiced in December, the bills post to January.
The Check Processing feature includes the following routines and features:
To enter and maintain expense bills not linked to purchase orders, use the Enter/Update Individual Vendor Invoice routine. First, enter the
company,
vendor,
invoice number and date, and the
total invoice amount.
Next, access the Invoice Detail tab to
enter a reference number for the expense (for example, installation charge),
a vendor model number if known,
a description of the expense, and
the quantity and cost. The quantity multiplied by the unit cost must equal the total invoice amount from the General tab before you can proceed.
When you click on Save, the GL Postings screen appears on which you can edit the GL account for the expense. Click Save to return to the main routine where you can click Save to exit the routine or access the Check Information tab to prepare and/or print a check for the bill.
Linked bills have supporting documentation created through the Enter Multiple Vendor Invoices process. These include the following:
Inventory Received
Inventory Returned
Direct-Ship Inventory
Special Order Non-Inventory
COM’s
Supplies
Pending Inventory
You can use the Enter/Update Individual Vendor Invoice process to add or delete lines as well as change quantities and costs. If you click on the Action button at the Reference field, the AP Select Available Screen appears in which you can add or delete lines and display the availability of existing lines. When you click on Save, GL accounts update and the results display for approval.
This feature automatically distributes GL hits based on a predefined location list. The GL Postings screen includes an option on the Actions button to access the List Entry Window, in which you can access any existing GL distribution lists and assign distribution percentages to accounts on the selected list. The program adjusts the GL hits to reflect the distribution.
This option is available only for expense AP bills, and you can distribute only to GL accounts whose cost center is the No Cost Center Indicator.
You cannot distribute to the GL Default Account ($$$$$^NN). If this
account appears on your list, you must specify a different account before
you can save and exit the screen.