Some system control settings are accessible by STORIS personnel only.System Administration > System Settings > Customer System Settings > Cash Balancing Control Settings
Use this routine to set your preferences for cash balancing and set up the eSTORIS A set of applications that allows you to bring your STORIS system onto the World Wide Web to create a "virtual store". Pre-Authorization feature.
Some system control settings are accessible by STORIS personnel only.
Specify the number of days after their associated cash drawers have been balanced you want cash receipt records to remain in the system before purging by the End of Day process. If the Extended Cash Balancing setting is checked, cash balancing information is not purged until the full cash balancing process has been completed, and after the number of purge days set here have passed. If the Extended Cash Balancing setting is not checked, the information is purged after the number of days set in this field.
that if you select None at the Group Payments by field, you inactivate the Cash Balancing feature and all existing cash receipt records purge during the End of Day process.
Use this setting to indicate that full cash balancing is in use. If checked, cash drawers must be balanced before purging. When this setting is checked, Group Payments by, Maximum Over/Short, and Number of Tries are mandatory.
Extended Cash Balancing Report
To generate the extended version of the cash balancing report, check the box at this field. The extended version includes the following additional information for each transaction:
customer's name
cash drawer reference number
manager's initials (if override was necessary)
To include written financing transactions when balancing a cash drawer, Check the box at this field. Otherwise, leave the field blank.
To include financed deposits when balancing a cash drawer, Check the box at this field. Otherwise, leave the field blank.
Open Cash Drawer for Cash Only
To open cash drawers for cash transactions only, check the box at this field. To open cash drawers for the following additional transaction types as well as Cash, leave the box blank.
credit card
gift card
check
Miscellaneous payment
The cash drawer does not open for debit cards or electronically-converted checks, regardless of your setting at this field.
Important: The following two fields are active only if the eSTORIS module is active. Use these fields with the Pre-Authorization feature. To use the Pre-Authorization feature, you must first select Drawer at the Group Payments by field (below) and then populate the Drawer field (below). Next, you activate the feature by checking the box at the Use Auth/Capture for Credit Cards field in the Web Control Settings. (The web control setting is not available until you set the Group Payments by field to Drawer and indicate an eSTORIS Drawer.)
CashierUse this field to associate eSTORIS web transactions with a specific cashier. You can click the search button to select a cashier (user) ID from the list. This field is not required.
DrawerUse this field to associate eSTORIS web transactions with a specific cash drawer. You can click the search button to select a cash drawer ID from the list. This field is active only if you select Drawer at the Balance By field. This field is required to use the Pre-Authorization feature.
(LOCKED - STORIS access ONLY!) Use this field to restrict cash balancing prompts to one of the following:
All Payment Types that exist in the database
Just those Entered during the day.
STORIS recommends you select Just those Entered for ease of entry and balancing.
This field is locked for STORIS access only. Use this field to specify the method by which to balance cash receipts. This field is mandatory if Extended Cash Balancing is checked. If that setting is checked, STORIS recommends choosing Cashier, Store, or Drawer here. You have the following options:
None - Cash balancing is not being used.
Cashier - Balancing to be performed by a cashier.
Store - Balancing to be performed by the store.
Drawer - Select this option to require users to log in with a cash drawer before being allowed to enter a payment. This option can be used if the Extended Cash Balancing field is checked or unchecked.
To use the Pre-Authorization feature, you must select Drawer at this field.
If Cashier is selected at this field, when you access the Enter a Customer Payment routine, the Access Control Window prompts for your user Initials and Password. This is to identify the user entering the payment only; no security check is performed and the Reason for Override prompt is not active.
If the Verify User ID During Entry field is active in any of the following routines, the Cashier option is not available.
- Point of Sale Control Settings
- Quick Sale Control Settings
- Service Control Settings
Next Reference NumberEnter the number you want the system to use when generating cash balancing batches. The system increments this number by one each time you generate a batch.
Maximum Over/ShortSpecify the amount you want to allow operator-entered CASH totals to be over or under the system-entered CASH totals. The amount you entered here is used in The Balance a Cash Drawer references the amount you enter here. This field is mandatory if Extended Cash Balancing is checked.
If the difference between the operator-entered and system-entered cash totals falls within the maximum set here, the system accepts the totals as "balanced". If the difference between the cash totals exceeds the maximum set here, an out of balance warning appears. Click here for more detail.
Use this setting in conjunction with the Post to Suspense field to determine the number of times you can attempt to save and exit an unbalanced batch (via Balance a Cash Drawer) before the drawer is suspended. You can click the Save button on the Blind Cash Balancing Screen to update and exit an unbalanced batch this number of times. Once you reach this number, the process exits the current batch and the totals are written to a suspense file. Use Balance Approval by Manager to correct and/or approve suspended cash drawers. Click here for more detail. This field is mandatory if Extended Cash Balancing is checked.
If the Post to Suspense field is not checked (default is checked), the system ignores the value in this field.
Post to Suspense(LOCKED - STORIS access ONLY!) This field works with the Number of Tries field in suspending a drawer that is not in balance. When checked (default is checked), you can attempt to save and exit an unbalanced batch only up to the number of tries established in these control settings. Once that number has been reached, the screen is exited and the drawer is suspended. The totals are written to a suspense file and the drawer can only be corrected and/or approved using the Balance Approval by Manager routine. If this option is not selected (not recommended), you must balance the drawer before you can save and exit the Blind Cash Balancing Screen.
Use this optional field to exclude one or more specific payment types from cash balancing. You can enter a single payment type code in this field, or click the Search button to access the Multiple Selection Lookup Window, where you can select multiple payment types to be excluded.
If you specify one or more payment types for exclusion, the cash balancing process does not display the excluded payment types in the grid of the Blind Cash Balancing or Balance Approval by Manager screens. Also, the excluded payment types do not appear on the Report Cash Drawer Balancing Totals.
If "Cash" is selected here, the Daily Maximum Cash Refund Per Customer setting in Accounts Receivable Control Settings is negated, even if an amount exists in that field.