Balance a Cash Drawer

Accounting > Receivables > Report Sales Receipts > Cash Balancing > Balance a Cash Drawer
Accounting > Receivables > Point of Sale > Cash Balancing > Balance a Cash Drawer
Customer > Point of Sale > Cash Balancing > Balance a Cash Drawer
Customer > Customer Service > Cash Balancing > Balance a Cash Drawer

This routine is a "back office" cash control feature operators and cashiers can use to enter their receipt totals into the system at the end of the business day. Use the Group Payments by field in the Cash Balancing Control Settings to run cash balancing by drawer, cashier, or store. Additionally, the Extended Cash Balancing setting in Cash Balancing Control Settings must be checked, as well as Number of Tries or Post to Suspense.

The program separates the totals by payment type (cash, check, credit, etc.). You run this routine for user-defined range of hours and for a selected day, then use the Blind Cash Balancing Screen to enter the totals for each payment type posted that day.

Use the Start Time and End Time fields to indicate the time period during which the transactions occurred. The fields default to 00:00 and 23:59 respectively, thus encompassing a 24 hour day. You can enter different start and end times.

If transactions are not included between the start and end times on this screen, they are not included on batches. Such transactions appear on the Cash Balancing Exceptions report, which runs at End of Day. For accurate cash drawer reconciliation, all transactions must be included on a batch.

If the Balance By field in the Cash Balancing Control Settings is set to:

Cashier, use this field to enter the User ID of the operator/cashier responsible for the drawer being balanced. You must enter a valid ID, as established via the Create a User file (Staff File).
Store, use this field to specify the store location where the transactions occurred that you want to balance. You must enter a valid location code, as established in the Warehouse/Store Location Settings.
Drawer, use this field to specify the cash drawer you want to balance. You must enter a valid cash drawer number, as established in the Cash Drawer Settings.

Once the fields on this "pre" screen have been entered, click the Run button at the bottom of the screen to proceed to the Blind Cash Balancing Screen.

Balance a Cash Drawer

(Blind Cash Balancing)