Reconcile Cash Drawer

Access

Reconciling cash drawer deposits to a bank statement is a required process in cash balancing.  Use this routine to reconcile the receipt amounts from balanced cash drawers. All cash drawers that have not been reconciled and subsequently purged display in the grid, along with the following:

• Reference #

• Date

• Drawer/Store/Operator (depending on the Group Payments by setting in Cash Balancing Control Settings)

• System Total Status (R=Reconciled)

• Bank Total

• Over/Short amount (the difference between System Total and Bank Total)

Bank Total information is useful only if you submit separate deposit slips for each cash drawer. Reconciliation of cash drawers occurs after your bank deposit has been made.

To use this routine, in Cash Balancing Control Settings, the Extended Cash Balancing setting in must be checked and/or Group Payments by, Number of Tries or Post to Suspense.

ReferenceEnter the cash drawer reference number (or select a line from the grid) to be reconciled. (The cash drawer reference number was assigned during Balance a Cash Drawer.)

ReconcileThe program automatically selects (checks) this field.  You cannot edit it.

Bank TotalEnter the deposit amount for the drawer as recorded on the bank statement. Click the Add button to update the grid.

When entry is complete for all cash drawers being reconciled, click the Save button at the bottom of the screen to update the entries.