Legal Code Settings

• Accounting > Revolving Receivables > Revolving Receivables Settings > Legal Settings

• Accounting > Installment > Installment Receivables Settings > Legal Settings

To edit an existing legal code enter the code or double-click on a row in the grid.  To create a new legal code click the Plus button. The system assigns the next available legal code.

When creating a new legal code, enter an alphanumeric description of up to 30 characters. If editing an existing legal code, you can modify the description.  Click the Action button to access the Language Translation Entry window.

Check the box at this field to allow users to post payments to a customer who has this specific legal code assigned.  Otherwise, leave the box blank.  Payments can still be posted if a user has the proper security clearance via the Legal Settings; Override Payment Restrictions setting in Receivables Security,  If a user does not have the proper security, they must obtain a security override from an authorized user.

To close the customer's account when the corresponding legal setting is selected in Advanced Customer Settings, check this box. If this box is checked and you check the box for the corresponding legal status in the customer settings, the system closes the customer's account by updating the Inactive Date with the current date.

If you check the box at this field, the legal code is not included in the credit reporting file.  Otherwise, leave the box blank.

To exclude the customer from all mailing lists and eSTORIS emails when the corresponding legal setting is selected in Advanced Customer Settings, check this box. If this box is checked and you check the box for the corresponding legal status in the customer's settings, the system checks the Do Not Solicit box on the Advanced tab of the customer's settings and that customer is excluded from future mailing lists and eSTORIS emails.

To place the customer's receivables statements on hold when the corresponding legal setting is selected in Advanced Customer Settings, check this box. If this box is checked and you check the box for the corresponding legal status in the customer's settings, the system changes the Hold Customer's Statement field to Yes on the Receivables tab of the customer's settings and that customer's statements are placed in a hold status.

When creating a new legal code, the default for this box is checked.  A checked box indicates that this legal code is available for use.  To inactivate a legal code, un-check this box.   If a legal code is assigned to a customer in Advanced Customer Settings you cannot inactivate it.  

To permit posting repossessions to customers who are assigned this legal code, check the box. This field defaults to checked when creating a new legal code.

The grid lists the current legal codes on your system, along with the following columns:

• Legal Code

• Description

• Allow Payments

• Inactivate Customer Account

• Do Not Report

• Hold Statements

• Activate

• Allow Repossession

A "Y" in any of these columns indicates that the corresponding action is checked; "N" indicates the box is not checked. In order to maintain a legal code, double-click on a row in the grid.

The following is a list of the legal code settings pre-built by STORIS:

• Chapter 13 Bankruptcy

• Chapter 7 Bankruptcy

• Charge Off

• Collections Responsible

• Deceased

• Deferred Bankruptcy

• Franchise Charged Account

• Franchise Not Responsible

• Franchise Responsible

• Fraud

• Insurance

• Litigation

• Outside Collections

• Repossession

• Skipped