Vendor Ship From Settings

Access

Tabs:  General, Import Information, Additional Contact

Use this routine to specify one or more alternate ship-from addresses for selected vendors. You use the alternate addresses in purchase orders. Each address can

• reside in a foreign country,

• have specific payable terms,

• link to a specific vendor remit-to address,

• be updated with different purchase lead days,

• tie to an existing buying group,

• be indicated with user-defined Freight Policy codes, and

• have an FOB code identified.

 You can access this routine via a menu option or directly from the Vendor Settings via the Actions button located on the Miscellaneous tab.

Header Area

Vendor IDEnter the code of the vendor for which you want to add alternate ship-from addresses. If you click on the Search button, the Vendor Cross Reference Screen appears which you can use to help identify a vendor.

Ship-From IDEnter the ID number of the ship-from address you want to edit. If you click on the arrow, a list of ship-from addresses for the current vendor appears, from which you can make a selection. To create a new ship-from address, press <Enter> at the default response "<+>" or click on the arrow button and select Create New Record. The Enter New Ship-From ID Window appears. Enter an ID number and click on Save.

General

DescriptionEnter a description of the ship-from address. You can enter up to 30 alphanumeric Consisting of both letter and number characters and often other symbol characters such as punctuation marks. characters in length.

CountryEnter the country associated with the current ship-from address. The country you enter must exist in the Country file. If you click on the Search button, a list of countries appears from which you can make a selection.

Address Line 1, 2, 3Use these three fields to enter the ship-from address.

The following three fields are "dynamic". The system formats them based on the masking settings in the Country record for the current country. For example, if US is the designated country for the current vendor, the first field below should be labeled "Zip Code". Canadian vendors should display "Postal code". The default masks (from the US record) appear below.

Zip CodeEnter the zip code for the current ship-from address.

CityEnter the city for the current ship-from address.

StateEnter the state for the current ship-from address.

CarrierEnter the code of the freight carrier you want to use when shipping from the current address. If you click on the Search button, you access a list of freight carriers from which you can choose.  

Ship InstructionsUse these optional fields to enter two lines of free text. When creating purchase orders shipping from the current address, the instructions you enter here override any ship instructions in the vendor record.

UsageEnter the reason (if any) why you use this alternate address for the specified vendor, for example, "Send COMs here" or "service address".

Alternative ID

Purchase Order Delivery

Lead DaysEnter the purchase lead days for this vendor.  That is, enter the usual number of days it takes to receive goods from this vendor after a purchase order has been generated for the current ship-from address.

Enter the purchase lead days for this vendor. This is the usual number of days it takes to receive goods from this vendor after a purchase order has been generated for the current ship-from address. Click the extra Action button to open the Vendor Ship from Location Lead Days window to add lead days specific to the defined location.

Lead days applied via the Vendor Ship from Location Lead Days process are considered before the lead days in this field.

Lead Pad Days

PO Pad DaysEnter the number of purchase delivery pad days (if any) for the selected vendor. The pad days you indicate here are added to the purchase lead days, which are used to establish an estimated ship date for incoming merchandise from the vendor. This additional "cushion" can be used to prevent salespeople from making inaccurate delivery date promises to the customers. You can enter any number from 0 to 999.  

In Transit Days

Payable TermsEnter the code of the terms of payment you want to apply when using this ship-from address. If you click on the Search button, you access a list of Payable Terms from which you can make a selection.   

Allow Payment of Pending Bills

Import Information

After you enter a valid code at the FOB Code field, information on the two freight-forwarder contacts appears on the screen. This information on this screen is display-only.

Remit-To IDEnter the ID code of the remit-to address you want to use when invoicing orders that were ordered and shipped from the current ship-from address. If you click on the arrow, a list of remittance addresses (if any) associated with the current vendor appears from which you can make a selection. This field is optional.

Freight PolicyEnter the freight policy for this ship-from address. This field is optional. The text you enter appears on the IPI document.

Buying GroupEnter the code of the buying group (if any) you want to associate with this ship-from location. If you click on the Search button, a list of buying groups appears from which you can choose. This field is optional, however, the text you enter here overrides any buying groups specified in the Advanced Vendor Settings record.

FOB CodeEnter a freight-on-board code. If you click on the Search button, a list of FOB codes appears from which you can make a selection. This field is optional.

Additional Contact

Use this tab to enter additional contact information (if any) for the selected ship-from address.  The system uses the information you enter on this tab only in the absence of an FOB code through which to translate the Freight Forwarder contact information.

The phone number field is "dynamic". The system formats it based on the masking settings in the Country record for the current country. For more information, search for "dynamic" in the documentation for the General tab.

Contact NameEnter a contact name.

CountryEnter the country associated with the current ship-from address. The country you enter must exist in the Country file. If you click on the Search button, a list of countries appears from which you can make a selection.

Dial PrefixThe foreign dial prefix (if any) displays from the Country file.

Phone NumberEnter a contact phone number.

ExtEnter the extension (if any) for the phone number.

Fax NumberEnter a contact Fax number.

Email AddressEnter a contact email address.

UsageEnter the reason (if any) why you use this alternate address for the specified vendor, for example, "Send COMs here" or "service address".