Print Checks

Access

Use this routine to print checks for existing check runs with a status of Pending.  

 The option to print a check register is available at the conclusion of each successful check run. See the Checks Printed Successfully field below.

The invoice detail information printed on the AP check stub is sorted according to the Sort Detail Lines on Stub by setting on the Advanced tab of Payables Control Settings.

Check Layouts

STORIS offers Check Forms options as well as an Enhanced Laser option in which you can use the Forms Designer to print checks. Use the Payables Control Settings to choose. Either way, you need to use standard check stock with pre-printed check, routing, and account numbers. Contact your STORIS representative for more information. Note that you can also print checks in foreign currency.

BankEnter the code of the bank associated with your check run. If the program finds a pending check run for the bank, the date and time of the check run display and you can proceed. Otherwise, the program rejects the entry and you must create a pending check run for the bank or select another bank.

DateThe date on which the selected pending check run was created displays.

TimeThe time of day at which the selected pending check run was created displays.

Status

Starting Check NumberThe starting check number displays from the Next Check Number field in the Bank Settings. You can edit this field, but the number you enter must be greater than the existing number.

When you edit this field, the routine asks if you want to void the unused check numbers you skipped. If you answer No, the starting check number reverts back to the Next Check Number. If you answer Yes, the system checks to see if there is an AP payment register record for the check numbers that were skipped. If any of the numbers are found to have been used, and they are not voided, the routine displays a message indicating the check numbers that were used and that these checks are not being voided. This prevents the system from voiding check numbers used for manual checks. Only unused checks are voided.

Print AlignmentTo test your print alignment, click on this button. The program voids the current check number and increments to next number each time you click this button.  The incremented number displays at the Next Check to Print field. Note that this button is inactive if using laser checks.

Next Check to PrintThe number of the next check to print appears. If you click on the Print Alignment button, the program voids the current check number and increments to next number.  The incremented number displays at this field.

Sort Checks by Bill Number

Print ChecksTo print the check run, click on this button. A progress bar displays with a Cancel Button you can click on to stop the check print at any time before completion.  Note that pressing the Cancel button stops, not pauses, the check run.  However, if you cancel check printing, you can void selected checks and resume printing by pressing the Print Checks button again (see the documentation for the fields below).

After you click on the Print Checks button, the Starting Check Number field and the Print Alignment and Print Checks buttons inactivate and the Check Printed Successfully field activates. If checks do not print in the correct order, please refer to our Printing FAQs.

Checks Printed SuccessfullyIf all checks print successfully, leave the box checked and click on the Save button to complete the update process and run the Report Payables Disbursement routine from which you can print a check register. If the check run did not print successfully, un-check the box to access the next two fields.

Last Successful Check

Next Available CheckIf the check run did not print successfully, enter the next available pre-printed check number.  The number you enter must be greater than the Last Successful Check number.

Update ChecksTo perform the updates indicated in the Last Successful Check and Next Available Check fields, click on this button.  This field is active only if the Last Successful and Check Next Available Check field are null or the Next Available Check is more than one greater than the Last Successful Check.  

Note that if printing problems occur, you do not have to automatically void check numbers if checks were not actually damaged. If you void a check, the system stores the check with a status of void and you cannot use that check number again. Instead, you can simply clear the check numbers so they are available again for printing.

If you leave the Last Successful Check and Next Available Check fields empty, the program reprints all checks after and including the Next Check to Print and before the Next Available Check.  However, if you enter check numbers into these fields, the program:

• voids checks between but not including the Last Successful Check and Next Available Check.

• clears and makes available for reprint all checks greater than or equal to the Next Available Check and less than the Next Check to Print.

Once the updates complete, the Next Check to Print field resets to the next available check number, the Print Alignment and Print Checks buttons re-activate, and you can print an alignment and/or reprint checks. This cycle continues until you check the All Checks Printed Successfully field and click on Save.

 You cannot start a check run print, save it, and resume it at a later time.  When you click on the Exit button, a warning appears that you are about to void all checks.  However, the system retains the Pending status for the check run so you can modify the check run and again print checks or delete the check run.