STORIS check forms,
including Forms Designer check forms, assume you are printing on check
stock provided by your bank, and that information such as check number
and account number are pre-printed on the check.STORIS provides the following options for check printing, available via the Print field in the Payables Control Settings:
Standard Print – prints a STORIS-defined check form. You cannot modify this form.
Forms Designer – prints user-defined check forms.
The check form provided by the Standard Print option adheres to industry standards, so if your checks are industry-standard, you should be able to print checks immediately without modifying any check print parameters. This is a quick and easy way to print checks. For more information on the Standard Print option, contact STORIS.
STORIS check forms,
including Forms Designer check forms, assume you are printing on check
stock provided by your bank, and that information such as check number
and account number are pre-printed on the check.
You can also begin printing checks immediately with the Forms Designer. The Forms Designer comes delivered with two pre-formatted, standard forms (not to be confused with the Standard Print option described above) designed to adhere to industry conventions. So, if your checks are industry-standard and you’re happy with the layout of either of the check forms, you can begin printing Forms Designer checks immediately as well.
However, if you modify a standard check form, you must be sure the modified check form remains in synch with the form-feed parameters of the check print process. Otherwise, form feed issues can occur, causing the system to void checks unnecessarily. See the section below called Setting the Detail Lines on Stub Field for instructions on maintaining your form feed parameters.
The two standard check forms are identical except for the following layout variation:
Stub1 / Check / Stub2
Check / Stub1 / Stub2
To access these standard forms, select AP Check from the Design Standard Forms screen in the Forms Designer. You can use one or both of these forms, or you can copy one or both and edit the copies to make your own custom forms.
To print check forms via the Forms Designer, you must select Forms Designer at the Print field on the Advanced tab of the Payables Control Settings. You must also specify how many detail lines you want to print on each stub in each of your check forms. Otherwise, your check stock may not feed correctly from one check to the next, causing the system to void checks unnecessarily.
STORIS assumes that each check stub has 14 lines available on which to print stub information. (If your check stubs have a different number of lines available, you must contact STORIS to address the situation). When delivered, STORIS is set up to ensure your forms print a maximum of 14 lines per stub. So, if your checks have the standard 14 lines per stub, and you print a standard check form, your checks should feed correctly to your printer.
When STORIS
is set up to feed checks correctly, checks with more than 14 AP bill lines
print the additional lines on a second page (the check on page 1 voids,
the check on page 2 is valid).
The Detail Lines on Stub field in the Payables Control Settings interacts with the Forms Designer to determine the number of lines that print in the Stub1 and Stub2 areas of the check form. When you print a check using the Forms Designer, the system determines the size of the stub areas by using the following formula:
Detail Lines on Stub field X number of information lines in the stub area of the form
This calculated number must be equal to or less than 14. Otherwise, the stub area extends onto the next blank check, resulting in form feed problems and voided checks.
The default at the Detail Lines on Stub field in the Payables Control Settings is 14, and both standard check forms in the Forms Designer include a single line of AP bill information in each stub area. Thus, if you leave the Detail Lines on Stub field at 14 and print one of the standard forms, you’ll print a maximum of 14 lines on each stub (the actual number depends on how many bills are on the check).
However, if you want to print more than one line of information for each AP bill on the stub, (for example, a line with bill data and another line with a bill comment), you can use the Forms Designer to add the extra line to a form. You must then instruct the system to accommodate the extra line when printing.
The figure below displays a modified copy of a standard AP check form. The green bars with the detailStub1 and detailStub2 labels indicate the stub areas. Each stub area has two information lines, one for AP bill information (voucher_id, etc.) and one for AP bill comments (remittance_comment).
The remittance_comment
field references the Comment field on the Check Information tab of the
Enter/Update Individual Vendor Invoice routine. If you add the remittance_comment
field to your check form, the Forms Designer includes a line for the AP
bill comment whether or not a comment exists for a particular bill.
For the form in the figure above, each AP bill on a check will occupy two lines on the stub. Thus, since the maximum number of lines allowed on a stub is 14, you must change the Detail Lines on Stub field to 7. If you leave the field at 14, then any check with more than 7 bills on it will cause the stub area to push onto the next page and void that check.
As illustrated
by the example above, if you choose Forms Designer at the Print field
in the Payables Control Settings, the functionality of the Detail Lines
on Stub field changes slightly. Instead of the maximum number of
lines available per stub, the field determines the maximum number of bills
available per stub.