Report Payables Disbursement

Access

Use this routine to report on vendor payments and print or re-print a check register. You can also report on pending check runs. This report runs during the End-of-Day process as well as on demand. Click Run to process the report.

This report has two versions.  Use the Report On Single Check Run field to select your preference.

1. If you check the box at the Report On Single Check Run field, each check lists with a break-down of the AP bills on the check.  The report breaks only for check totals.  Note that where multiple purchase orders exist for a single AP bill, the purchase order numbers keys list separately on subsequent lines below the AP bill summary line.

2. If you leave the box blank at the Report On Single Check Run field, you can specify multiple payment methods on which to report.  This method excludes voided checks.  The report sorts and breaks on payment method.  You can specify multiple banks. The End-of-Day version of this report lists all banks. It page-breaks and totals on each bank.  

 For refunds, the report prints the remit-to name (that is, the customer name) instead of the vendor name.

The Sort Detail Lines on Stub by field in Payables Control Settings determines the sequence in which the invoice detail information is displayed.

Report Single Check Run

Print in Foreign Currency

Manual Payments

If you leave the box blank at the Report On Single Check Run field, the following fields activate:

BankEnter one or more banks to which you want to restrict the output of this report. If you click on the Arrow button, a list of banks appears from which you can choose. If you click on the Action button, the Multiple Bank Selection Window appears. If you leave the field blank, you select all banks.

Date CodeClick on the Arrow button to view a list of date codes, then select the code that best indicates the time period on which to base your report.  

Start DateIf you select CUS at the Date Code field, you activate this field.  Use this field to specify the start date of the custom date range for which you want to run this report. If you click on the Calendar Icon, you can select a date from the calendar that appears.

If you select another date code instead of CUS, this field fills in based on that selection and you cannot edit this field.

End DateIf you select CUS at the Date Code field, you activate this field.  Use this field to specify the end date of the custom date range for which you want to run this report. If you click on the Calendar Icon, you can select a date from the calendar that appears.

If you select another date code instead of CUS, this field fills in based on that selection and you cannot edit this field.

VendorEnter one or more vendors for which you want to report on payments.  If you click on the Search button, the Vendor Name Search appears which you can use to select a vendor.  If you click on the Action button, the Multiple Vendor Selection Window appears, which you can use to select one or more vendors.

VendorsUse this field to include or exclude the vendors you specified at the Vendor field. If you leave the Vendor field blank (and thus select all vendors), the program sets this field to Include and then inactivates it.

Payment Methods to Include

Check Run

If you check the box at the Report On Single Check Run field, the following fields activate:

Bank

Date Code

Check DateEnter the check date.

TimeEnter the time of day at which the check run was initiated for the selected check date. If you click on the Arrow, a list of times for the selected check run appears. If no check runs exist for the selected bank and check date, the field is inactive.

Send Output toThe output destination of the report displays.  To change the output destination, click on the Actions button and select Output Settings.

Export PathIf you select either the Personal Report Viewer ( PRV (Personal Report Viewer) A STORIS printer output option that allows you to customize report results, for example to rearrange data columns.), Excel Export, or ASCII Export, this field displays the pre-set computer drive and folder location to which the system exports the report data. You cannot edit the export path using this process.