View a Purchase Order

Merchandising and Distribution > Purchasing > View a Purchase Order
Merchandising and Distribution > Purchasing > Buyer/Merchandiser Tools > Buyer Tools > Buyer Views > View a Purchase Order
Merchandising and Distribution > Purchasing > Purchasing Views and Reports > Purchasing Views > View a Purchase Order
Accounting > Vendor Receivables > Vendor Receivables Views > View a Purchase Order
Accounting > Payables > View a Purchase Order
Accounting > Payables > Payables Views and Reports > View a Purchase Order
Accounting > Third Party Accounting > Payables > View a Purchase Order
Accounting > Third Party Accounting > Payables > Payables Views and Reports > View a Purchase Order

If you select a direct-ship purchase order, the customer ship-to address displays in place of the receiving warehouse location address.

The output of this report may be affected by Regional Processing restrictions.

Header Area

Enter the number of the purchase order you want to view. If you click on the Search button, a menu appears from which you can access the following inquiries:

Purchase Orders by Product Inquiry
View Closed Purchase Orders for a Product
Purchase Order By Vendor Inquiry

Use these inquiry routines to help locate purchase orders in the system.

The purchase order type displays.

INVENTORY - regular inventory purchase order.
NON-INVENTORY - non-inventory purchase order

For further detail, see Enter a Purchase Order.

The type of purchase order being viewed displays here. Purchase order types are defined via Purchase Order Type Settings.

Container information from the purchase order displays.

For purchase orders from EDI Vendors, one of the following transmission statuses displays:

A - a functional acknowledgment has been received from the vendor
N- the purchase order has not been transmitted
R - the PO has been released for EDI transmission

For purchase orders from non-EDI vendors, one of the following transmission statuses displays.

N - the purchase order has not been transmitted
Y - the purchase order has been transmitted, but EDI processing is no longer active for the selected vendor.

The current EDI status displays for the selected vendor. One of the following appears:

Y - EDI processing is active
N - EDI transmission is not active

This field displays the total number of individually saleable pieces for all lines on the purchase order you are viewing. This field represents the number originally ordered, regardless of any pieces received. The number displayed is based on line item data on the Merchandise or Supplies tab of the purchase order, but not on the Customer's Own Material tab.

Logistics

The code, name and address of the Vendor from whom the merchandise was ordered displays here.

The requested date that was selected for the purchase order being viewed displays here.

The location to which items on the purchase order are being (or have been) shipped by the vendor displays here. The Ship To location can be different from the Receiving Location, depending on the locations you specified during purchase order creation.

Billing

The code, name and address of the vendor from whom the merchandise was ordered displays here.

Cost

The Dollar tab displays the following information for each line item on the purchase order. To view discount information for a line in the grid, double-click on it.

The following columns are available to be displayed in the grid:

ID
Product
Description
Invoice
Net Invoice
Extension

Exchange Rate
Toggle Display of Product - This extra action reloads the grid data and toggles the display in the Product column to display either the product code or the vendor model number. When you first access this screen, the product code displays.

Quantity

The Quantity tab displays the following information for each line item on the purchase order. To view additional information including line items linked to sales orders, double-click on an item.