Receivable Payment Source Settings

(Payment Agreement Source Settings)

Access

Use this routine with the Import Customer Payments feature to define the settings for each organization that remits customer payment data to your company.

SourceEntry in this field is mandatory and is used to define the source code associated with the organization providing customer payment data. Enter an ID of up to 10 alphanumeric characters. To search for an existing code, click the Search button and access the read-only lookup window.

NameThis is a free text mandatory field that you use to enter the name of the company providing the payment data. You can enter up to 30 alphanumeric characters.

Address Line 1Entry of the source company's address is not mandatory. You can enter up to 30 alphanumeric characters for the first address line.

Address Line 2Entry of the source company's address is not mandatory. You can enter up to 30 alphanumeric characters for the second address line.

Zip Code/Postal Code, City/Town, State/ProvinceThe labels for these entry fields are determined by the prompt settings on the Masking tab of your Country Settings. Use these fields to enter the zip/postal code, city/town, and state/province for the source company. You can click the Search button at the State/Province field and access the Read-Only Lookup Window, where you can select a state/province code.

TelephoneUse this field to indicate the phone number for this source company. You can enter up to 10 numeric characters. Entry is not mandatory.

ExtensionUse this field to indicate the phone extension for this source company. You can enter up to 4 numeric characters. Entry is not mandatory.  

ContactUse this field to enter up to 30 alphanumeric characters of contact information. Entry is not mandatory.  

Payment TypeUse this mandatory field to specify the Miscellaneous Payment type to be used when posting payments during the on demand or EOD version of Customer Payments Import. The payment type you enter here must have the Use For Payment Agreement Import field checked. If you click the Search button you access the Read-Only Lookup Window, where you can select a payment type code.

Payments Per Month

Extraction Number  

Run ProcessThe import process can be run On Demand, at End of Day, or Both. If you select On Demand (the default), you initiate the payment file import/post process by running Customer Payments Import from the menu. If you select End of Day, then when EOD (Generate Daily Reports) is run the system executes the Customer Payments Import process, provided it finds an un-posted payment file. If you select Both, the import/post process is run during EOD and you can also run the Customer Payments Import program on demand.

Payment Posting LocationThis field is active and mandatory when you select End of Day or Both at the Run Process field. Click the arrow button and select the default location that you want to use for posting payments when the import process is run during End of Day.  

File Path Location

 The File Path you enter below must be a valid path. It is not required during setup that the File Name be found. A message displays, but you can continue to Save your settings.

File PathUse this mandatory field to specify the location of the payment file for this source. Enter the full path of the file's location, but not the file name. The system looks in this location for the file to use in the customer payment import/post process. File Path Example: C:\PaymentFiles\SocialSecurity

File NameUse this mandatory field to specify the name of the file containing the payment data for this source. This is the file that the system is to use when importing/posting customer payment information. The file must be in comma separated format (.csv) and the file name you specify must include the ".csv" extension. File Name Example: socsec.csv