Update Purchase Order Comments

(Purchase Order Comments Entry)

Access

Use this routine to view or update comments on specific purchase orders for a vendor.

 If you are accessing the View Purchase Order Comments routine, you cannot edit comments. To edit comments, you must use the Update Purchase Order Comments routine.

On-line comment tracking is an audit system that automatically tracks the entry and deletion of purchase orders. After initial entry, comments can be added manually to each purchase order. Optionally, modifications to selected fields can be tracked. Comments are displayed in date and time sequence.

Each comment generated consists of:

• The date and time generated,

• The operator's initials,

• Automatic, system-generated comments, for example, Purchase Order Entered, PO Deleted, PO created via Replenish Inventory for Current Back Order Needs, PO created via Replenish Stock Inventory Based on Sales Rate, etc.,

• Optional field change comments: field name, field contents before change, and field contents after change. The tracking of these types of comments is controlled by settings in the Track Processing Activity routine.   

• Manually entered comments.

Vendor CodeIf the PO number is known, this field may be skipped and the PO number entered at the Purchase Order prompt. Otherwise, enter the code of the vendor whose purchase order comments you want to view or update.
 

Purchase OrderEnter the number of the purchase for which you want to enter or view comments. If you specified a vendor at the Vendor Code field, a list of purchase orders for that vendor appears from which you can make a selection. If your system is using the Regional Processing feature or has applied location restrictions to the log-on user, the system restricts the list of purchase orders accordingly. However, if you know the purchase order number, you can enter it directly and override the restrictions.
 

CommentsOnce the Purchase Order number has been entered, previously entered (manual or system-generated) comments for this PO displays.

Update CommentsSelect this option to add new comments to the existing record . The Comments Entry window appears in which manual comments may be entered.