Review Archived Reports

Use this routine to manage reports that were archived. When you first access this screen, two grids appear. The upper grid displays reports that were archived, and the lower grid is initially empty.

The archived reports available to the user depend on the user's permissions in Access Archived Reports on the Security tab of Create a User. Once archived reports have been selected from the upper grid and added to the lower grid, you can output, download, and/or delete the selected reports.

Archived Reports

Description - Report title

Creator - User ID of person who ran the report to the report archive (on demand), was the "Run as User" for a report generated by a scheduled process, or the operator identified in Schedule a Process if the Run as User setting was left blank.

Date - Date the report archive was created

Time - Time the report archive was created

File Size - Size of the resulting XML file. The file size is reported in bytes. 1 billion bytes = 1 gigabyte of data

District/Region - Populated with district or region code if the report applies to a specific district or region; otherwise column is blank

Location - Populated with location code if the report applies to a specific location; otherwise column is blank

Source - Indicates how the report was generated - Regular, EOD, Manual, EOM.

Scheduled? - Indicates if report run as a scheduled process - Yes or No.

To select an archived report, you can double-click a row in the Archived Reports grid or select a row and click this Select Archived Report button. When a report is selected, it is removed from the upper grid and added to the Selected Archived Reports (lower) grid.

Selected Archived Reports

Description - Report title

Date - Date the report archive was created

Time - Time the report archive was created

File Size - Size of the resulting XML file. The file size is reported in bytes. 1 billion bytes = 1 gigabyte of data

District/Region - Populated with district or region code if the report applies to a specific district or region; otherwise column is blank

Location - Populated with location code if the report applies to a specific location; otherwise column is blank

Deselect - If you click the button on a row in the lower grid, that row is removed from the grid, returned to the upper grid, and is no longer part of your selection. The report is removed from selection, but is not deleted.

Source - Indicates how the report was generated - Regular, EOD, Manual, EOM.

Scheduled? - Indicates if report run as a scheduled process - Yes or No.

When reports have been moved to the selection (lower) grid, you can use the following buttons to complete actions on the selected reports.

When you click this button, the Output Report screen appears, where you can select one of the following output formats: Printer, Basic PDF, Enhanced PDF (if PRV is an allowable option), Personal Report Viewer (if option allowed for the report). Click Save on the Output Settings screen to produce the report output. If you selected more than one report, a prompt displays after each output allowing you to choose to produce the next report, ignore the next report, or cancel the remaining reports.

The availability of these output options depends on the compatibility of the report(s) selected. If an output selection that is not compatible is selected, a notification appears.

When you click this button, the Download Report screen appears, where the default export path is displayed and you are prompted to specify a folder name and choose the file format for the downloaded reports.

To delete all archived reports that were selected and appear in the lower grid, click this button. The program prompts "Delete all reports that have been moved to the 'Selected Archived Reports' section?" Click Yes to delete the selected archived reports or click No to cancel deletion.