Create a Recurring Journal Entry

Access

Use this routine to create and save journal entries so you do not have to re-enter them each time you want to post them.  You can also use this routine to generate the required postings.  

Recurring Journal NumberEnter an existing recurring journal entry definition number or press <ENTER> to create a new one. If you click on the Search button, a list of recurring journal numbers appears, from which you can make a selection.  If you enter an existing reference, all fields display and you have the option to modify and/or post the definition.

 Recurring journal entry definition numbers are distinct from batch numbers.  

General Tab

CompanySelect a company from the drop-down box. If multi-company processing is active, you can enter any valid Company key.  Otherwise, the default company appears and you cannot edit this field.

Posting Frequency

DescriptionEnter a free-text description of this recurring journal entry.

Delete After PostTo delete the definition after generating the first posting, check the box. Otherwise, leave the box blank.

Last PostingThe date of the last actual update appears.

Create the Posting

Transaction DateSpecify the transaction date on which to post this recurring journal entry.  After you enter a transaction date, the period in which the transaction date falls displays.

Update Button

The system either saves the recurring journal entry with any changes (including the new last posting set), or deletes it if the Delete After Post flag is set.  Before deletion, a warning message appears with the option to abort.  The screen refreshes after the update.

Detail Tab

Use this tab to specify detail postings.  

Account

Duplicate GL accounts are allowed in the batch.  Therefore, in order to maintain an existing detail posting, you must select it from the grid.  

RemarkEnter or edit the remark (if any) you want to associate with the selected account. Note that if you enter Remark text on this tab, you cannot enter Comments on the Header tab, and vice-versa.

DebitFor TPA (Third-Party Accounting) Of or relating to an outside accounting software system such as QuickBooks® and used to interface STORIS data with such a system. The STORIS TPA interface is used as an alternative to STORIS Accounting. users, the debit amount appears here and you cannot edit this field.

For STORIS GL Processing users, enter a debit amount. The amount must be a positive number. Note that you must enter an amount here or an amount at the Credit field.

CreditFor TPA (Third-Party Accounting) Of or relating to an outside accounting software system such as QuickBooks® and used to interface STORIS data with such a system. The STORIS TPA interface is used as an alternative to STORIS Accounting. users, the credit amount appears here and you cannot edit this field.

For STORIS GL Processing users, enter a credit amount. The amount must be a positive number. Note that you must enter an amount here or an amount at the Debit field.

Debit TotalThe debit total appears here. This is a display-only field.

Credit Total  The credit total appears here. This is a display-only field.

CommentEnter or edit the comment (if any) you want to associate with the selected account. Note that if you enter Comment text on this tab, you cannot enter Remarks on the Header tab, and vice-versa.