View Purchase Orders for a Specific Vendor/Recall

Purchasing > Buyer/Merchandiser Tools > Buyer Tools > Buyer Views > View Purchase Orders for a Specific Vendor
Purchasing > Purchasing Views > View Purchase Orders for a Specific Vendor
Enter a Purchase Order > Actions > Recall Purchase Order

This screen displays a list of open and closed purchase orders for the current vendor and summary information on each. If you double-click on an item in the grid while creating a purchase order, the program imports the products from the selected purchase order into the current purchase order (that is, the PO being created).

To access this action from the purchase order creation, you must first select a vendor at the Vendor prompt in Enter a Purchase Order and then select Recall Purchase Order from the Actions button on the General tab. This option is only available if an item has not been added to the Merchandise tab grid. Additionally, this option cannot be accessed if an item was added then removed from the grid. To recall a purchase

Once you select a purchase order from the grid to import products into the current purchase order, you cannot use this action again on the same purchase order. If you attempt to access Recall Purchase Order a second time, a warning message appears.

If the Confirm Pre-set Discounts field in the Purchasing Control Settings is enabled, and an active discount exists for the vendor, the Purchase Order Discounts Window appears in which you can add a discount or modify the current one.

The following fields are obtained from the vendor's record and are display only:

List View

You can use these filters to limit the number of purchase order records that are retrieved from the system when you click the Search button. Using filters can speed up the retrieval process.

Click the Arrow button to select one of the following options to which you want to restrict this grid:

All
Open
Closed
Unacknowledged
Un-Received

Click this button to have the system begin searching for purchase orders for the specified vendor and if selected, filters.

To select all the purchases orders in the grid, check the box at this field. Otherwise, leave this box blank.

The following columns are displayed in the grid:

Purchase Order - The purchase order number.
Created on - The date the purchase order was created.
Acknowledgement - The acknowledgement number issued by the vendor to confirm receipt of the purchase order.
Buyer - The ID of the user who created the purchase order.
Location - The receiving location for the purchase order.
Carrier - The shipping company used to deliver the purchase order.
Merchandise - The total cost of items ordered on this purchase order; excluding tax, freight, and/or miscellaneous charges.
Total PO - The total cost of the purchase order; including merchandise, tax, freight, and miscellaneous charges.
Open Payable - Any open amounts (e.g. not approved for payment). Note, the open payable can display the word "HOLD" if the purchase order payment is on hold.
Status - The status of the purchase order. This column shows either bank (open), Hold, Acknowledged, or Closed.
Closed on - The date the purchase order was closed.
AP Terms - The code representing the payment terms for this order as defined in Terms Settings.