Physical Inventory Overview

The following is an outline of routines you use in the manual physical inventory process.  Note that some of these steps do not apply if using the Bar Code feature.

1. Prepare for the physical inventory.

2. Complete transactions prior to the physical inventory.

3. Freeze the inventory.

4. Generate your count sheets.

5. Count your inventory.

6. Enter your physical counts into STORIS.

7. Reconcile the inventory.

8. Clear the inventory freeze.

Before performing a full physical inventory, a STORIS technician should run the file utilities to check your products and warehouse data. This check ensures the integrity of your data and prevents errors from occurring during the freeze process. Contact STORIS for more information.

To use multiple scanners during the physical inventory process, you must set up multiple user ID's.  That is, you cannot use the same login ID simultaneously on 2 different scanners, and multiple users cannot scan the same bin at the same time.

For kits, include the kit components in the count but not the kit master.  If you scan a kit master, the update program rejects the entry but this error does not cause any issues with the count totals.

When a physical inventory adds a piece to inventory, it uses the average cost of the piece. If the piece has no average cost, the program adjusts the piece at zero cost and generates a cost exception.