Account Statement Cycling Control Settings

(A/R Statement Cycle Control Settings)

Access

Tabs:  General, Messages, Advanced

Use this routine to specify your preferences for Accounts Receivable Cycle Process, including preferences for the Cycling process.   

 Some system control settings are accessible by STORIS personnel only.

General Tab

Number of Grace Days(LOCKED - STORIS access ONLY!) Enter the number of grace days for A/R transactions (that is, the number of days before you want to assess service charges). The program adds the grace days to the due date, which then determines when to calculate interest and when to add service charges.     

Statement History RetentionEnter the number of statements you want to retain in history for each account.

Statement FormSelect the printing format for statements. Click here for a description of the options.

Statement Sort

Print Purchase Detail

Generate Zero Balance StatementsSelect this option to generate zero balance statements, regardless of activity. This setting overrides the Suppress Zero Balance Statements With Activity field. If you leave this field blank, you can use the Suppress Zero Balance Statements With Activity field to suppress zero balance statements with activity during the current period.  

Suppress Zero/Credit Balance Statements With ActivityUse this field to suppress printing zero balance statements with activity during the current period.

If the Generate Zero Balance Statements field is active, zero balance statements with activity will print and this field will not be accessible for change.  

Cycle Inactive AccountsSelect this option to cycle all accounts, regardless of activity, during the End of Day process on the account's cycle date. If this option is not selected, the system will cycle only those accounts that have had activity since their last cycling. STORIS recommends leaving this field un-selected.

Hold Credit Balance StatementsSelect this option to place credit balance statements on hold. The statements are generated with a hold status. When printing statements the operator has the option to print these statements separately, or with regular statements. The hold statements print first. If this option is not selected, credit balance statements are generated with a regular status and print with all other statements.

Suppress Dollar Signs on Revolving StatementsTo format dollar figures without the dollar sign when printing revolving statements, check this box. To format dollar figures to include the dollar sign when printing a revolving statement, leave this box blank.

Suppress Revolving Plans with Zero Balances and No Activity from StatementsTo exclude revolving plans with zero balances and no activity when printing revolving statements, check this box. To include revolving plans with zero balances and no activity when printing revolving statements, leave this box blank.

Remit-to Flag

Remit Address line OneIf Global was selected at the Remit to Flag, use this field to enter the first line in the remit to address, such as the company name.

Remit Address line TwoIf Global was selected at the Remit to Flag, use this field to enter the second line in the remit to address, such as the street address.

Remit Address line ThreeIf Global was selected at the Remit to Flag, use this field to enter the third line in the remit to address, such as the PO Box.

Remit Address line FourIf Global was selected at the Remit to Flag, use this field to enter the fourth line in the remit to address, such as the city, state, & zip code.    

Use the following six fields (that is, Auto Assign Due Date, Default Due Day fields, and/or Cycle Schedule) to specify your preferences for the Cycle process.   

If you edit any of the following six fields (that is, Auto Assign Due Date, Default Due Day fields, and/or Cycle Schedule), the changes you make do not affect existing customers. The changes affect only customers created after the changes were made. Also note that when entering a due day, the maximum number the system accepts is 28.

Due days specified by location override due days you specify globally via this routine.

Auto Assign Due DateTo automatically assign the due date to customer accounts, check the box at this field. If you leave the box blank, operators must manually assign a due date using the 1st of the month through the 28th.
 
This field is active only if you select Daily at the Cycle Schedule field.
 

Default Due Day

Due Days 2, 3, and 4If you select Table at the Cycle Schedule field, use these fields to enter default days 2, 3, and 4 for use with the Default Due Day Table.  

Cycle Schedule

Messages Tab

The text fields on this tab accept 4 lines of 50 characters each, for a total of 200 characters for each text field.  However, if you print to a destination other than the Forms Designer (for example, to a STORIS standard print form), only the first 50 characters will display on the printed document.

Global MessageUse this field to enter a global message you want to appear on all statements. This message prints on the first line of comments on the statement.

Credit BalanceUse this field to enter the message you want print on credit balance statements. This message prints on the second line of comments on the statement.  

Current BalanceUse this field to enter the message you want to print on statements for which a current balance due exists. This message prints on the second line of comments on the statement.                                                        

Overdue MessageUse this field to enter the message you want to print on  statements with an overdue balance of 1 to 30 days. This message prints on the second line of comments on the statement.

Overdue +30 daysUse this field to enter the message you want to print on statements with a balance overdue by 31 to 60 days. This message will print in the second line of comments on the statement.

Overdue +60 daysUse this field to enter a message that will print on all statements that have a balance overdue by 61 to 90 days. This message prints in the second line of comments on the statement.

Overdue +90 daysUse this field to enter the message you want to print on statements with a balance overdue by 91 to 120 days. This message prints in the second line of comments on the statement.

Overdue +120 daysUse this field to enter the message you want to print on statements with a balance overdue by more than 120 days. This message prints in the second line of comments on the statement.

 If a customer account has multiple balances overdue, the system prints the oldest balance message. For example, if an account has a current due balance and a balance overdue by 60 days, the system displays the Overdue +60 days message on the second line of comments on the statement.

Advanced Tab

Create XML for Revolving Statements and Export To

Maximum Number of Customer Statements Per XML FileTo limit the number of revolving statements in a single XML file, enter the maximum number of statements you want per file. This field applies only to revolving statements that are sent to a shared NFS drive for later printing. You can use this field to accommodate high-volume statement runs and speed up processing by creating multiple XML files. If you specify a number here, the system automatically appends a sequence number to each file name during the statement process. If you leave this field blank, only one XML file is produced when you generate revolving statements for export to a shared network drive.     

Create XML for Installment Statements and Export To

Maximum Number of Customer Statements Per XML FileTo limit the number of installment statements in a single XML file, enter the maximum number of statements you want per file. This field applies only to installment statements that are sent to a shared NFS drive for later printing. You can use this field to accommodate high-volume statement runs and speed up processing by creating multiple XML files. If you specify a number here, the system automatically appends a sequence number to each file name during the statement process. If you leave this field blank, only one XML file is produced when you generate installment statements for export to a shared network drive.     

Create XML for Open Item Statements and Export To

Create XML Statements During End of Day