General Ledger Cost Center Settings

Accounting > Third-Party Accounting > General Ledger Settings > General Ledger Cost Center Settings
Accounting > General Ledger > General Ledger Settings > General Ledger Account Settings > Step 1 - Cost Center Settings
System Administration > System Settings > Accounting Settings > General Ledger System Settings > General Ledger Cost Center Settings

Use this routine to create new GL cost centers and edit existing cost centers. Most GL cost centers are associated with a store or warehouse location, and STORIS creates a corresponding GL cost center whenever you create a new location. However, you can create GL cost centers not associated with a particular location by giving the cost centers a code that does not correspond with any location code in your system.

If creating a new cost center and you click on Save, the option appears to add the cost center to existing GL accounts. If editing an existing cost center, the same option is available via the Actions button. The option to build GL accounts is available only if you are using STORIS Accounting or the Generic Interface.

If you are creating a warehouse location and corresponding cost center, be sure to create the location first. If you create a cost center first, you cannot create a warehouse with the same code.

The system prevents you from deleting any GL cost center for which non-transmitted batches referencing that GL cost center exist. In addition, the system prevents you from deleting GL cost centers with a corresponding location, and de-activates the Company field in GL cost centers with a corresponding location.

Enter the code of the cost center you want to enter or edit. When entering a new cost center, the system references the Cost Center Length field in the General Ledger Control Settings to determine the cost center length. Note that if you enter a cost center with less digits than the amount specified at the Cost Center Length field, the system automatically interpolates one or more zeros to satisfy the field's requirements. For example, if the Cost Center field indicates four digits and you enter "1", the system zero-fills your entry so your cost center number is "0001".

If you click on the Search button, you access the GL Cost Center Lookup window, from which you can select an existing cost center. After you enter a valid cost center code, one of the following descriptions appears next to the field:

Valid Location - the cost center is associated with a location record.
Cost Center Only - the cost center is not associated with a location record.

If using TPA, new GL cost centers are not available for use until GL accounts are imported from the TPA.

Update GL Accounts - Use this option to build GL accounts for the selected cost center. For example, you can use this option if the cost center is associated with a location and you declined to build GL accounts for the cost center when you created the associated location.

This option is available only for existing cost centers, and only if you are using STORIS Accounting or the Generic Interface.