Use the options listed on the Actions menu on the General tab in Enter a Purchase Order to select an alternate vendor address, "recall" an existing PO to import products to the new PO, view or enter PO comments, or close a PO.
If alternate addresses exist for the current vendor, the Alternate Shipping Address screen displays available addresses for the current vendor.
Double-click on the address you want to use.
If no alternate addresses exist for the current vendor, an error message appears.
To recall a purchase order here means to copy the PO items to a new PO.
The View Purchase Orders for a Specific Vendor/Recall window displays a list of open and closed purchase orders for this vendor.
If you select a purchase order, the program imports the products from the selected PO into the PO being created.
To access this action, you must first select a vendor at the Vendor prompt.
When editing a previously created purchase order, use this option to view and modify purchase order comments.
See Update Purchase Order Comments (Purchase Order Comments Entry) for detail on using the Update Comments feature.
When editing a previously created purchase order, use this option to close the purchase order. You can close a partially-received purchase order.
When you close a purchase order using this option, the system reduces all partially-received line items to the amount already received, and deletes all lines with zero receipts.
The system restricts you from closing purchase orders in certain situations. For example, a PO in Barcode Receiving cannot be closed. If the system restricts you from closing a PO, an error message appears explaining why the process was halted.