Export Payable Checks

Access

Use this routine to create an export file for approved payments and print them via a third party accounting package.  This is feature is only available when the STORIS AP module is active.  

This routine can also be processed from Select and Approve Bills for Payment by clicking the Print Checks button on the Check Review tab.  When you use this process, the Bank, Date, Time , and File Name fields are populated and inactive.

BankClick the Arrow button to select the bank for the checks you want to export for printing by a third party accounting package.  Only banks that have the Export Checks field enabled in Bank Settings are displayed.

DateThis is a display only field and displays the date of the selected check run. 

TimeThis is a display only field and displays the time of the selected check run.

File Name This is a display only field and displays the file name that is used for this check run.  The format is CheckRunExport_1_MM-DD-YYYY_HH:MM:SS.xml; in this example the 1 indicates the bank number that you have selected for the check run in the Bank field.

If a check export file is created but not processed by the third party accounting package, the check run needs to be deleted in STORIS.  

The check export file contains a pending check number to indicate which AP bills are assigned to which check.

For refund checks, the Vendor Remit To Number passed is always the Refund Vendor.  The customer name and address information is passed in the Vendor Remit To Name and Address fields.  The key to the record in the CUSTOMER file is passed in the Customer Number field.

Important: The bank account number is encrypted in the STORIS database; it is not encrypted in the check export file.