Bar Code Batch Maintenance

When creating a new batch, the Batch number is automatically generated using the Next Batch Number field in the Bar Code Control Settings. For existing batches, the Batch number previously assigned displays.

When creating a new batch, this field defaults to today’s date. The date can be changed prior to the actual receipt of the inventory. For existing batches, the batch creation date displays.

This open text field is an optional step when receiving against a purchase order number. The response you enter here appears on the Warehouse Receipts Register report. If you leave this field blank, “RF RCPT” appears on the report. If the RECEIVING - Allow Without a PO field in the Inventory Control Settings is selected, entry in this field is mandatory.

If using the Container Receiving process to account for your freight separately, use this field to create a costing batch. Click the Action button to access the Receive a Purchase Order with a Separate Freight Bill. Note that the batch number assigned to the container/costing batch is the same as the number assigned to the Barcode receipts batch. This field is mandatory if the Costing Batch Mandatory field has been enabled in the Bar Code Control Settings.

If using Container Receiving, the Bill of Lading number is mandatory and displays here from the container/costing batch entry. If not using container receipts, this field is optional.

This option is only used with Batch Barcode processing. When creating a receiving batch, check this box to assign the batch to the user. A user needs to be assigned in order to download the batch to the scanner. This creates what is known as the "Barcode Buffer."

This field is only available if AWM is active. Enter the storage location for this batch. Entry in the field is mandatory and is verified against the Storage Location file. A check is also performed to determine whether the receiving batch is scheduled for the day. If it is, the RF user's schedule is updated to reflect the Receiving Bay for the batch.

This field is only available if AWM is active. Entry is mandatory. Click the calendar icon to select a date. The AWM scheduled date cannot be for a closed period.

Indicate the purchase order being received. Click the Search button to access the View Purchase Orders for a Specific Vendor screen, where you can locate purchase orders by vendor. Once the purchase order has been indicated, the Vendor ID and Scheduled Date are displayed. Click the Add button to update the grid. The Bar Code Purchase Order Line Entry screen displays.

To search for purchase orders by Vendor and EDI Trip ID, click the EDI Trip button to access the EDI Trip Info screen.

This grid contains the following columns:

Purchase Order - the purchase order numbers existing in the batch.
Vendor ID - the vendor of the products being received.
Received Quantity - the scanned quantity received.
Ordered Quantity - the total quantity of the purchase order items listed on the actual purchase order.

Edit - Click the button to open this purchase order in Bar Code Purchase Order Line Entry.

Scheduled Receiving Quantity - the total quantity you expect to receive for the purchase order
Print Label Quantity - the total number of labels to print for this purchase order, based on the print label quantities designated on the Bar Code Purchase Order Line Entry screen
Remove - Click the button to completely remove the purchase order from the batch.