Available from the Action button at the Reference field on the Apply screen, are options to place received money on account (Create OA), automatically pay transactions (Auto Pay All), and move on account money from one payment type to another (Move OA Money). The following describes each of these options.
Select this option to create a new transaction line for received On Account moneys.
A reference number will fill in the Reference field, if set up to automatically assign transaction numbers.
Enter the amount to be placed on account in the Amount Received field. The program will default the amount received from the finance company (entered in the Amount field on the Select screen), less amounts already applied to transactions.
Following selection of Add, the transaction will be added to the transaction list displayed. The Customer column displays ON ACCNT, indicating that the money posted was placed on account, rather than applied to a specific transaction.
Once an on account transaction has been entered (and updated), application of the on account amount may be processed using the Apply Payments from Finance Provider (FR Cash Application Entry) program or via Maintain Financed Balances (Manual Posting Entry).
A portion or all of the on account amount may also be moved from one payment type to another using the Move OA Money option.
Select this option to begin automatically paying in full, from the current line, each subsequent line until the Proof amount is zero or less than the required payment amount for the subsequent line.
Transactions flagged as “in dispute”, customer returns, and items that have already been manually paid will be skipped by the auto pay option.
Remaining amounts, if any, may be placed on account for future application.
Select this option to move money from another Payment Type to the Payment Type for the batch selected.
Once this option has been selected, the Move On Account Monies program will be accessed.