Credit Card Settlement

(Settlement)

Access

Use this routine to manually run the credit/debit card settlement process. This routine contacts the credit/debit service and finalizes all pending transactions that have been authorized since the last settlement process.  While the settlement process is active, you cannot authorize additional credit/debit card transactions.  Once complete, the program generates a Settlement Report listing all authorization activity that has been finalized.

We recommend you run this process at the end of each business day, before you run the End-of-Day Cycle process. We presume you will not need to authorize additional credit/debit card transactions during this period, and the system will still be available before the cycle process runs. If for some reason the settlement cannot be performed at this time, the cycling process will not be affected.

 The system settles all host-based merchants automatically during the End-of-Day process. You cannot select host-based merchants for manual settlement using this routine. However, for terminal-based merchants, the Automatic Settlement field in the Electronic Merchant Settings provides the option to settle manually via the Credit Card Settlement process or automatically via the End-of Day process.

Authorization Service to SettleSelect the service you want to use for finalization of credit/debit card transactions. If you click on the Search button, a list of valid authorization services appears from which you can choose.

Merchant NumberEnter the merchant ID number of the selected authorization service. If you click on the Arrow, a list of valid, terminal-based Electronic Merchant Settings appears, from which you can make a selection. Note that the system runs settlements for host-based merchants automatically during the End-of-Day process.

Send Output toThe output destination of the report displays.  To change the output destination, click on the Actions button and select Output Settings.

Export PathIf you select either the Personal Report Viewer (PRV (Personal Report Viewer) A STORIS printer output option that allows you to customize report results, for example to rearrange data columns.), Excel Export, or ASCII Export, this field displays the pre-set computer drive and folder location to which the system exports the report data. You cannot edit the export path using this process.

Once you select your run-time options, choose Run to proceed.

Important! If you are set up to use Tender Retail Online Credit Card Processing, the prompts listed above do not appear. Instead, the system detects that you are using Tender Retail and presents the following text: Select the "Run" button at the bottom of the screen to settle all transactions for terminals (Pinpads) that have been submitted.

There are no prompts to enter; click the Run button to proceed with the settlement for all pin pads (terminal ID's) that have been submitted for processing.