Balance Approval by Manager

Accounting > Receivables > Report Sales Receipts > Cash Balancing > Store Manager Balancing Functions > Balance Approval by Manager
Accounting > Receivables > Point of Sale > Cash Balancing > Store Manager Balancing Functions > Balance Approval by Manager
Customer > Point of Sale > Cash Balancing > Store Manager Balancing Functions > Balance Approval by Manager

Once the Balance a Cash Drawer process has been run, the manager must approve all cash drawers that are out of balance. The Report Cash Balancing Exceptions lists out-of-balance cash drawers. When you indicate the cash balancing reference number, the program displays either the cashier, drawer, or store (depending on the Group Payments by settings in the Cash Balancing Control Settings), as well as the start time, end time, over/short amount, and date. The manager thus has the opportunity to correct, balance, and choose whether to approve drawers that are out of balance, and to post payment transactions that a cashier may have missed.

Any adjustments you make via this routine post with a transaction date equal to the transaction date associated with the other transactions in the cash drawer.

To use this routine, in Cash Balancing Control Settings, the Extended Cash Balancing setting in must be checked and/or Group Payments by, Number of Tries or Post to Suspense.

Important! This screen displays system-recorded totals as well as those entered during cash balancing. Therefore, we recommend you establish menu security to limit access to this routine.

The grid lists the payment types along with the system total (system-calculated) and posted total (operator-entered) for each type. To update the posted total for a payment type, double-click to select it from the grid.

Difference column - displays "Yes" if the system totals differ from the operator-entered totals for that type, and "No" if no difference is found.

Cash Post - Use this option to post additional payment receipts that were missed. When you select this option, the Enter a Customer Payment/Refund/Gift Certificate screen appears, where the payment type and payment amount can be entered, thus updating the system totals.
Petty Cash Disbursement - Use this option to disburse the amount entered for Petty Cash. When you select this option, the Petty Cash Disbursement window displays. In order to use this feature, you must first enter the (posted) total amount for the payment type Petty Cash via Balance a Cash Drawer or via this manager approval process.

To update the system with your entries, click the Save button at the bottom of the screen. If the difference between the System Total and Posted Total for a cash payment type exceeds the allowed amount according to Cash Balancing Control Settings, the routine prompts "Post Overage/Shortage?". To have the system post the difference automatically, click Yes.

Balance Approval by Manager

(Manager Approval)