Fiscal Calendar Settings

(General Ledger Period Settings)

Access

Use this routine to view and/or define the starting and ending dates for each of the 12 accounting periods. The program includes a 13th period for year-end adjustments.

This routine has a read-only version in which you can view but not edit data. This topic describes the entry version of the routine, but you can use it as a general description of the read-only version as well.

CompanyIf multi-company processing is not active or if you access this process in entry mode, the default company appears here and you cannot edit the field.  If multi-company processing is active, the default company appears but you can enter any company.  Because fiscal period definitions must be the same for all companies, you can define them only for the default company.  If you specify any other company, you invoke query mode for the program.

Fiscal Year

After you specify a fiscal year, and all the above validations have passed, you can edit the existing GL period table or create a new one.  However, when editing an existing table, the system makes an additional check to ensure that no postings exist for the changed periods.  The following message appears:

A check for postings to changed GL periods will be required.  This may take a while.

If you choose to proceed, another message appears:

Un-posted transactions for changed periods may become invalid and not post.

You can change existing period definitions if both the Sales and GL periods are open and the GL period has not been reopened.  The check for postings to changed periods occurs as part of the pre-update processing.

Account Carry-Forward

The affect of all postings are automatically carried forward to future periods.  Creating a GL period table in effect opens the periods in that fiscal year for posting.  The effects of any postings made to current periods are carried forward to those future periods, resulting in additional over-head in the posting process and degraded performance.  Therefore, a limit of two future fiscal years is imposed.