Check Payment Settings

[Payment Type (Check)]

Access

Use this routine to create and maintain check payment types for use in sales order entry programs as well as the receivables entry programs when applying deposits and payments to orders and invoices.

 Use the Warehouse/Store Location Settings to locate the bank (code) where payments are deposited. The Bank file contains the Cash General Ledger Account number used when posting payments.

Payment Type CodeEnter the code that will represent this payment type.

DescriptionEnter the name or description of this payment type.

Drivers License PromptSelect Mandatory if you require a driver's license number with each check accepted. Select Optional if recording the driver's license number is optional.

Receivables GL Account for EC ChecksThis field is active only when the Electronic Check Authorization (On-Line Check Verification) add-on module is active on your system. If you process electronic conversion (EC) check payments, use this field to indicate the GL account number that the system uses when posting these types of transactions. If you click the Action button you access the GL Account Entry screen, which you can use to locate and enter the account number. The GL account you indicate is used only for EC type payments. That is, electronically processed check payments where funds are immediately debited to the customer's bank account. Guaranteed checks (authorizations only) and non-ECA checks post to the cash account.

Activation DateUse the Activation Date and Expiration Date fields to restrict usage of this payment type to a specific time period. In this field, enter the date of the first day you want this payment type to be available.  The system restricts any sales transactions dated earlier than this date from using this payment type.  

Expiration DateUse the Activation Date and Expiration Date fields to restrict usage of this payment type to a specific time period. In this field, enter the date of the final day you want this payment type to be available.  The system restricts any sales transactions dated later than this date from using this payment type.

Electronic Check TransmitThis field is active only when the Electronic Check Authorization (On-Line Check Verification) add-on module is active on your system. If you are electronically transmitting check authorization requests and/or conversions using this payment type, check this box. Otherwise, leave the box blank.