Manually Close Financing Settlement

Access

This process is used only by providers who use the "two-step" settlement process. The process is used to manually close items that were not closed during the Finalize Financing Settlement (Settlement Completion) process. The information regarding pending items (batch number, order number, etc.) that need to be closed manually can be obtained from the Report Financing Settlement (Settlement Report).

Finance ProviderIf only one provider (using this process) is active, the provider code will fill in automatically and this field is not available for change. If there are multiple providers (who use the two-step batch settlement method) active with STORIS, the code of the finance provider for whom items are to be closed must be selected at this field.

Batch NumberEntry in this field is mandatory. Enter the batch number containing finance transactions that need to be manually closed.

Order NumberEntry in this field is mandatory. Enter the number of the order containing finance transactions that need to be manually closed.

Authorization NumberEntry in this field is mandatory. Enter the financing authorization number of the finance items that need to be manually closed.

StatusEntry in this field is mandatory. Once the previous fields have been entered, the Status and Comment fields become active. Select Approved or Rejected to indicate the status of the item being closed.

CommentThis is an optional field used to enter text relating to the item(s) being closed. Text entered here will display in the Response column of the Report Financing Settlement (Settlement Report).

Click the Save button to complete the manual close process. The system will mark the items with the selected status (approved/rejected), manually close the items, set the acknowledged date and time to the current date and time, and move the closed items to history. The Report Financing Settlement (Settlement Report) can then be run; the updated status (from pending to approved or rejected) will be indicated on the report and any comments entered will appear in the response column.