Vendor Receivables Control Settings

(Vendor Receivables System Control Settings)

Access

If using the Vendor Receivables module, use this routine to set the preferences you use in the Vendor Receivables module.

Number of Days HistoryEnter the number of days you want closed vendor receivable transactions to remain in the system before purging.  Enter a number from 0 to 999. If you enter zero (0), the system does not create vendor receivable history records.  STORIS recommends you not set this field to zero.

Next Reference NumberThis field contains the number the system assigns to the next receivable record you create when manually posting adjustments. The number increments by one each time a new reference number is assigned. If you leave this field blank, the system assigns 10000 as the startup number.

Next Deposit NumberThe number used by the Cash Application program to associate all receivables paid by the same check or AP bill. The number increments by one each time a new reference number is assigned. If left blank, you must enter a unique deposit number for each payment.

Default Due DaysThe number of days the system adds to the default due date of a receivable transaction. Set this field within a range of 0 to 999 days. If a VR Terms Code appears in the Vendor record for the vendor involved in a given transaction, the system uses that code to calculate the default due date and ignores the number that appears here.

Number of Aging DaysThis field contains the number of days to be represented in each "bucket" on the Aged Trial Balance report. Set this field within a range of 0 to 999. This field may initially be set to 30.

Payables Hold CodeEnter the hold code you want to apply to debit AP bills generated automatically from the Manual Adjustments tab of the Apply Payments and Maintain Vendor Receivables Balances process.  You create vendor receivable bills in that process when you convert an adjustment to a payable.  

Bank Reconciliation Deposit CodeIf using the Bank Reconciliation feature, enter the code of the deposit type you want to use for vendor receivables transactions.  If you leave this field blank, the system does not create bank reconciliation records for VR transactions.

Report Sort ByChoose the format by which you want to sort vendor receivable reports. Choose either Product Code or Vendor Model Number.