General Ledger Control Settings

System Administration > System Settings > Accounting System Settings > General Ledger System Settings > GL Control Settings
Accounting > Settings > Control Settings > General Ledger Control Settings

Use this routine to set up and maintain the GL account defaults the system uses when creating GL batches for posting. When you enter information, the system searches each level of the hierarchy structure for an account number. If the system finds no account number in the previous hierarchy levels (for example, the Product Category file), it uses the appropriate default module settings. If the system finds no account number at any of these levels, it uses the GL Account Number Default on the General tab of this control file.

General

When the system can find no account numbers or cost centers at any of the previous levels of the hierarchy, it uses the GL master default account number and the default cost center, respectively.

(LOCKED Field – STORIS access only!) This field contains the separation character that STORIS uses to delimit the GL account and cost centers.

If using the STORIS Accounting Interface AND the FGII reporting module, you must enter a dash (-) into this field.

This field displays the default GL account number that the system uses for postings in which the correct account number cannot be established, for example in the case of a missing default account number.

(LOCKED Field – STORIS access only!) This field determines the maximum length (numeric, from 2-4) of the company number field that appears throughout STORIS. The default for this mandatory field is 2.

(LOCKED - STORIS access ONLY!) Specify the length of the cost center element. The length cannot exceed 4 characters. Note that if a user enters a cost center whose length is less than the value specified here, the system zero-fills GL cost centers to match this length.

(LOCKED - STORIS access ONLY!) Use this field to specify the system-wide cost center number you want the system to use for GL account numbers that are not cost-center-specific. For example, many AP accounts are not location-specific. However, since STORIS requires a cost center for all accounts, you can use the general cost center indicator for these accounts. Note that the cost center you enter here must already exist in the General Ledger Cost Center Settings.

If using Third-Party Accounting, when transferring data to the third-party accounting package, the system replaces the general cost center indicator you enter here with a null account number (that is, no account number).

Advanced

GL Account Format

Use the fields below to define your GL account structure. GL account numbers have three basic elements:

You have the option to break the parent account element into root and sub-account numbers. The combined length may not exceed 16 characters. The maximum length of the entire account number is 21 characters, including the Cost Center (maximum of 4 characters).

Account masking is available for STORIS GL Processing users. You specify an entry mask for the root account and the sub-account as well as a length for the cost center element. Masks ensure that a combination of elements never exceeds the 21 character maximum length. The Company element mask is always two numeric characters, zero-filled. Note that the prompts for the Company, Root Account, Sub-Account and Cost Center element prompt labels are NOT user-defined.

Use this field to validate the format of your GL accounts. This field is mandatory.

This mask applies only to the Root Account element (that is, not the entire account). The mask can consist of any combination of the following:

A - alpha
N - numeric
X - alphanumeric (A-Z, 0-9)

This mask is used when building GL accounts via GL Account Maintenance. If using sub-accounts, the combination of both masks may not exceed 14 characters (16 characters less 1 character for the sub-account delimiter and at least 1 character for the sub-account).

Use this field to validate the format of your GL sub-accounts. This field is mandatory.

The mask can consist of any combination of the following:

A - alpha
N - numeric
X - alphanumeric (A-Z, 0-9)

Use this mask to build sub-accounts via the GL Sub-Account Maintenance. When specifying GL account numbers for posting purposes, the system validates against the list of valid sub-accounts defined for the specified GL account. This is a STORIS-locked field.

This field applies to the Report Posted Transactions routine that runs during the End-of-Day process. You have the following options:

Report All - report all posted transactions.
Report Manual Only - report manually-generated posted transactions only.
No Report - suppresses the report from End-of-Day, although GL Post Register records still generate and are available throughout the day for the on-demand version of the report.
Suppress Register Build - suppresses the report and the generation of the GL Post Register records.

General Ledger Control Settings

(GL Control Settings)

General

Advanced

GL Account Format