Bill Back Settings
(Bill Back Codes)
Access
Support Files: None.
Use this file to enter and edit codes used in Purchase Order Processing to indicate that the vendor for a PO line item owes money that will not automatically be deducted from the bill. When you use a bill back code, the system creates a vendor receivable for the money owed from the vendor instead.
Bill Back CodeEnter up to 6 alphanumeric characters to identify this code.
DescriptionEnter up to 20 characters to describe this Bill Back code.
General Ledger AccountClick the Action button at this field and use the screen to enter the General Ledger Account that will be used in posting the Vendor Receivable created through the use of this Bill Back Code.
The following three fields are used with the Chain Discount feature. Use this feature if you want to include multiple DFI discounts on a single line item. After applying the first DFI, the system applies the subsequent DFI discounts to the reduced cost, rather than the "before discount" amount. That is, the system applies the DFI discount to the previously discounted amount.
Percent or DollarSelect Percent if this bill back is a percentage. (Enter the percentage rate in the Rate or Amount field.) Select Dollar if this bill back is a dollar amount. (Enter the dollar amount in the Rate or Amount field.)
Rate or AmountDepending on whether Percent or Dollar was selected, entry in this field will be either the percentage rate or dollar amount for this bill back code.
Chain DiscountTo calculate the amount using the Chain Discount feature, check the box. Otherwise, leave the field blank to have the system calculate the amount based on the original invoice cost.
Include Service PartsBill backs may optionally be used for service parts. Select (check) this field to include service parts when this bill back code is used.